Short answer
An NSW strata AGM agenda must include the standard yearly business — the financial statements and accounts, the budget and levies (contributions), insurance, and the election of the strata committee — plus any other motions properly submitted by owners. The agenda goes out with the meeting notice so every owner knows what will be decided before they vote.
The compulsory business
Certain items appear on every AGM agenda because the Act requires them each year:
- The financial statements and accounts for the past year.
- The budget and the levies (contributions) to the administrative and capital works funds.
- Insurance — confirming the scheme’s policies and the amounts insured.
- Election of the strata committee for the year ahead.
Beyond this fixed business, any motion an owner submits in time must also go on the agenda.
Why the agenda matters
Owners vote on the strength of the agenda: a motion that isn’t listed on the notice generally can’t be decided at the meeting. If the compulsory business is missed or a motion is worded so vaguely nobody can act on it, the decision can be challenged later. Getting the agenda complete and clear before notice goes out is what makes the AGM’s decisions stick.
Building an AGM agenda without a manager
Assembling the compulsory business, folding in owners’ motions, and getting it all into the notice on time is the fiddly part for a self-managed committee. Straita builds the AGM agenda from the required yearly items, slots in submitted motions, and keeps the notice and record together — so a self-managed scheme’s AGM covers everything it must and its decisions hold.
Primary sources
- Strata Schemes Management Act 2015 (NSW) — annual general meetings and the business required at them (Schedule 1 covers meeting procedure).
- NSW Government — Strata schemes (Fair Trading) — running an AGM.