Short answer
The strata secretary is the scheme’s administrative organiser. The role covers preparing and sending meeting notices and agendas, taking and distributing minutes, keeping the records and the strata roll, and handling correspondence. Where a scheme has a managing agent, the agent often carries out many of these tasks on the secretary’s behalf.
What the secretary does
- Meetings — give notice of general and committee meetings, prepare agendas, and record and distribute the minutes.
- Records — keep the strata roll and the scheme’s records up to date and available to owners.
- Correspondence — handle incoming and outgoing correspondence on the scheme’s behalf.
Why it matters
These aren’t just admin niceties — proper notice of meetings and accurate minutes and records are legal requirements, and getting them wrong can invalidate decisions. The secretary is where a scheme’s paperwork either holds together or falls apart.
The secretary’s job, done for you
Notices on time, agendas right, minutes and the roll always current — this is precisely the kind of routine a self-managed scheme needs to run reliably. A system such as Straita prepares the notices and agendas, keeps the minutes and the roll, and tracks what’s due, so the secretary’s job gets done without living in a filing cabinet.
Primary sources
- Strata Schemes Management Act 2015 (NSW) — office holders of the owners corporation, meeting notice and records requirements.
- NSW Government — Strata schemes (Fair Trading) — committee roles and record-keeping.