straita

Records & Access

What is the strata roll?

Short answer

The strata roll is the owners corporation’s official register of the scheme. It records each lot and its unit entitlement, the name and contact address of every owner, and core scheme details such as the by-laws, the insurance held, and the managing agent (if any). Every NSW owners corporation must prepare and keep a strata roll up to date, and it must be kept for the whole life of the scheme.

What the roll records

The strata roll is the master record of who and what is in the scheme. It typically includes:

  • Each lot and its unit entitlement (the share that sets voting weight and levy contributions).
  • The name and address for service of notices of every current owner.
  • By-law information and any changes to the by-laws.
  • The insurance held by the scheme — insurer, policy number and expiry.
  • Details of the original owner (developer), the strata managing agent and any building manager.
  • The scheme’s address for service and other contact details.

Why it must stay current

The roll is the scheme’s single source of truth for who owns each lot and how to reach them, so it drives levy notices, meeting notices and voting eligibility. When a lot changes hands, the new owner must be entered; if the roll is out of date, notices can go to the wrong person and decisions can be challenged. Unlike most records, which are kept for a set number of years, the strata roll must be maintained for as long as the scheme exists.

Keeping the roll accurate without the paperwork

Keeping ownership, contact details and entitlements in step with reality is the tedious part of running a self-managed scheme — one sale missed and the notices go astray. A system such as Straita holds the strata roll as living data: it keeps lots, owners, contact details and unit entitlements in order, updates them as ownership changes, and draws on the same record when it generates levy notices, meeting notices and certificates — so the register stays right without a manual re-key each time.

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